Security companies nowadays are investing in technology to improve operations for their guards. They have bought and made use of software tools that help to automate scheduling and rostering. This has brought immense benefits to their company as the usage of technology has made tasks easier and faster which helps to save time as well as get work done efficiently.
If you are a security company that is looking to add automation to your company, you should start out by using a security guard scheduling software to manage shifts for your guards easily and have a unified dashboard that can keep track of everything. Automated scheduling is a tool that will help maintain your schedules, schedule and keep track of shifts with a simple click of a button. Before investing in this type of technology, let us look at some of the benefits you will be getting from automating your security guard schedules.
Reduce the Horror of Spreadsheets
Spreadsheets are a burden to manage for employees and many have reported they are not user-friendly to manage either. This could result in being handed late as they might be demotivated to create new every day for every different shift. Automating scheduling helps to abandon these spreadsheets by having an automated attractive calendar as your interface to work with and adding shifts. These can be copied, set for the month or year and even deleted in an instant. The calendar is available for all employees and managers to see any upcoming shifts and stay updated. Moreover, with the software handling your schedule you can worry less about any chances of human error.
Improve Employee Flexibility
Automated scheduling is going to allow security guards to practice flexibility much more often with automated scheduling, everything is done in real-time and online where they can shift or swap shifts in case a guard may fall sick and is unable to complete a shift. With the seal of approval, the shift is swapped easily and taken care of instead of being compromised. This saves you the costs of missing a shift and does not end up with an unhappy client.
Helps to Reduce Costs
If you are going to be scheduling shifts manually by making spreadsheets of rosters, it will be a time-consuming process for just a single individual thus you will have to hire more resources to ensure this job is done effectively. This could cost you a lot of money as your business will expand more shifts will need to be scheduled and as a result, additional employees will be hired. To save these costs, having software managed by a concise team will be able to add these shifts easily and quickly onto the software in a matter of seconds, this reduces the need to spend too much on hiring additional employees and reduces your costs quite a lot adding more to your profits.
Saves Time and Resources
Automating your scheduling is going to save time for your employees as they can seamlessly add shifts to the calendar with the click of a button. They will not have to waste precious time making manual sheets for every new shift. With more time available, they are able to concentrate on important tasks and productively allocate their time to better tasks and improving skills. Moreover, you can also assign more responsibilities that could benefit your company rather than having them schedule shifts. This makes your employees happier because they feel trusted and your business benefits more with productivity.
More Productively Efficient
As your schedules are automated and taken care of by your security guard scheduling or workforce management software, your employees are able to focus more on tasks that are adding to their time. Employees do not want to be stuck scheduling shifts manually every time of the day, to have this burden reduced they are able to polish skills better on the rest of their tasks. They are happier with a reduced burden which pushes them to invest time and energy into making their time allocated efficiently such as training, better sales or marketing and customer service. This enables them to be more productive as they do not want to waste time at work but add to their skills and careers. It is a great benefit for your company as their productivity helps derive positive results for your business as well, whether it be more sales or happier clients.
Better Management and Communication
With automated scheduling, your calendar is accessible to all employees, guards and managers in the company. This is a great way to stay connected as in case a shift is rescheduled or cancelled, employees will not have to call up everyone to inform them of this change. Sometimes this same situation may occur on a weekend and no manager or employee wants to be making calls on a weekend. The solution is simple, a calendar that records real-time schedules for every shift. A notification will be sent to everyone and it avoids any inconveniences such as an officer already on shift or having to make calls to anyone. This improves easy communication and is a hassle-free way to inform everyone simultaneously and instantly.
Till now you must have learned the benefits of automated scheduling to your security company and how it is going to be adding value to your company. We have learned immense benefits from improving productivity, reducing costs, better management and happier employees! This sounds like a great investment and this is why many security companies are moving to software that automate their schedules.
A helpful tip is to invest in software that provides more than automated scheduling, a great example would be Smart Workforce, a workforce management and security guard scheduling software that is not only going to automate your scheduling but gives you a better variety of features that are going to help with smoother operations.
These features include automated scheduling, time sheets and even automated staff vetting according to the BS7858 standards that the security industry has to adhere to. Moreover, you will also find features like patrolling and check call management. Learn about them in detail on our website and benefit your company with their use.